Phoenix House Payroll Manager in Brooklyn, New York

At Phoenix House, change is something we embrace every day as part of our values to deliver exceptional care. Phoenix House provides individualized, holistic drug and alcohol addiction treatment, with a legacy spanning nearly 50 years. We are passionate about healing individuals, families and communities challenged by substance use disorders and related mental health conditions. Phoenix House supports the mission through a holistic approach that focuses on the distinct mental, physical and social needs of every person; innovation of best-in-class and evidence-based prevention, treatment and recovery programs; and,the promotion of greater understanding of addiction. Our devoted staff are committed to treating the whole person - and come from all fields.

We operate personalized, strength-based, gender-responsive programs while living the values and being accountable for our commitments. Being introspective and becoming part of the solution is integral to every interaction and person we touch. As "One Phoenix House" we believe in having fun along the way - embracing "progress not perfection" as our journey continues.


Under the general direction of the HR Manager, the Payroll Manager will be responsible for ensuring that all payrolls are processed in a timely and accurate manner. This position requires an extremely detail oriented person with significant knowledge of payroll administration, including state and federal regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties and responsibilities may be assigned.

  • Responsible for ensuring accurate and timely processing of the biweekly payroll.

  • Maintains HR/Payroll/Benefits information by collecting, calculating, and entering data.

  • Reconcile the payroll at the end of each cycle and resolve any payroll discrepancies as needed.

  • Ensures compliance with all payroll procedures and tax mandated requirements.

  • Research and resolve inquiries in regards to payroll related information such as tax withholding, pay deductions, earnings, etc.

  • Prepare reports by compiling of hours, earnings, accruals, taxes, deductions, headcounts, etc.

  • Handles HR/Payroll information inquires such as employment verification, legal notice, garnishment, etc.

  • Entering new hires, terminations and leaves of absence in time management system as they rise

  • Updating salary and position information as needed

  • Facilitates management and employee understanding of payroll procedures

  • Assist the staff with payroll related questions.

  • Assist internal and external payroll auditing.

  • Other tasks and projects as assigned by the HR Manager.


Bachelor’s Degree preferred but not required.

Experience/Skill Requirements

• Minimum of 2 years payroll experience in New York state

• Supported a minimum of 250 employees.

• Strong computer skills including (but not limited to) ADP Workforce Now, Excel, and Word.

• Understanding of IRS and New York and Federal labor & tax law requirements.

• Ability to proactively research and resolve payroll related issues.

• Detail-oriented with strong organizational skills.

• Ability to handle confidential matters sensitively and appropriately.

• Professional telephone etiquette with excellent oral and written communication skills.

• Professional and customer-service oriented with the ability to effectively interact with employees and managers.

Phoenix House is an Equal Opportunity Employer providing equality of opportunity to all who are protected against discrimination by law, regulation or executive order, including veterans and individuals with disabilities.

EEO is the Law: Applicants and employees are protected under Federal Law from discrimination. Click to learn more.

Phoenix House conducts as needed, job-related background checks, fingerprints, drug testing, physical exams, medical exams, TB testing, verification of employment history and/or reference checks prior to employment.

EOE Minorities / Females / Protected Veterans / Disabled