Phoenix House Executive Administrative Assistant in Brooklyn, New York

At Phoenix House, change is something we embrace every day as part of our values to deliver exceptional care. Phoenix House provides individualized, holistic drug and alcohol addiction treatment, with a legacy spanning nearly 50 years. We are passionate about healing individuals, families and communities challenged by substance use disorders and related mental health conditions.

Phoenix House supports the mission through a holistic approach that focuses on the distinct mental, physical, and social needs of every person; innovation of best-in-class and evidence-based prevention, treatment, and recovery programs; and, the promotion of greater understanding of addiction. Our devoted staff are committed to treating the whole person—and come from all fields.We operate personalized, strength-based,

gender-responsive programs while living the values and being accountable for our commitments. Being introspective and becoming part of the solution is integral to every interaction and person we touch. As ‘One Phoenix House’ we

believe in having fun along the way – embracing ‘progress not perfection’ as our journey continues.

We are looking for an Executive Assistantto support the efficient operations of the Executive Director's



  • Manage the high volume of incoming and outgoing telephone calls.

  • Review and process high volume of emails and written correspondence, handling and routing as appropriate.

  • Manage a busy calendar, setting up meetings/appointments.

  • Manager travel arrangements and directions to various locations.

  • Manage the expense reporting.

  • Follow-up with direct reports (using Outlook) and region employees.

  • Prepare materials for meetings.


  • At least 5 years executive administrative experience in a high-volume environment.


  • Proficient in MS Word, Excel and PowerPoint.

  • Excellent organizational skills, attention to detail and ability to prioritize.

  • Exceptional interpersonal and communication skills (written and verbal).

  • Can work under pressure, with tight deadlines.


  • Bachelor's Degree

Phoenix House conducts, background checks, fingerprints, drug testing, TB testing, verification of employment history and/or reference checks prior to employment.

Phoenix House is an Equal Opportunity Employer providing equality of opportunity to all who are protected against discrimination by law, regulation or executive order, including veterans and individuals with disabilities.

EEO is the Law: Applicants and employees are protected under Federal law from discrimination. Click to learn more.

EOE Minorities / Females / Protected Veterans / Disabled